Legal
Sailorfy Privacy Policy
Last Updated: July 26, 2026
At Sailorfy ("we", "us", "our", or "Platform"), accessible via sailorfy.com and our mobile applications on the Apple App Store and Google Play Store, protecting your personal data and maritime credentials is our highest priority.
This Privacy Policy explains how Sailorfy collects, uses, stores, discloses, and safeguards your information when you interact with our digital identity wallet, course aggregator tools, matchmaking network, and mobile applications.
1.Information We Collect
To provide a source-verified digital identity protocol and credential management ecosystem, Sailorfy collects the following categories of data:
A. Personal & Professional Identity Data
Basic Information
Full name, date of birth, nationality, email address, phone number, profile photo, and emergency contact details.
Maritime Identification
Passport details, Seaman's Service Book (CDC/SID numbers), National Identity numbers, and tax identifiers.
Professional Credentials
STCW certificates, Certificates of Competency (CoC), endorsements, medical fitness certificates (e.g., ENG1), GMDSS licenses, ECDIS type-specific training, and flag-state endorsements.
Sea Service History
Vessel history, rank history, sea time records, performance appraisals, and vessel type experience.
B. App Telemetry & Location Data (Safe Passage & Safety Features)
Location Telemetry
Precise or approximate GPS coordinates, transit voyage checkpoints, and daily wellness check-ins (e.g., food, fuel, comms status) when you actively enable the Safe Passage or location features on our iOS/Android app.
Technical Device Data
IP address, device model, operating system, unique device identifiers, network connection type, and app usage logs.
C. Partner & Enterprise Data
2.How We Use Your Information
We process your data strictly for legitimate operational, security, and compliance purposes:
Digital Identity Management
To host, organize, and render your portable digital seafarer profile and alert you to upcoming certificate expiry dates.
Matchmaking & Discovery
To connect seafarers with licensed manning agencies and ship managers based on rank, certificate completeness, and availability.
Source Verification & Credential Integrity
To cross-reference uploaded qualification data against issuing databases (e.g., flag-state registries, maritime administrations, or training academies) to prevent credential fraud.
Safety & Telemetry Logging
To enable crew welfare reporting and location check-ins during high-risk vessel transits (such as West Asia or high-risk zones).
Course Aggregation
To process course discovery inquiries between seafarers and third-party maritime training institutes.
Regulatory Compliance & Risk Scoring
To aggregate anonymized, structured compliance signals into vessel-level Port State Control (PSC) Risk Scores for enterprise ship managers.
3.How We Share and Disclose Your Data
Sailorfy does not sell your personal information to third-party advertisers. We disclose data solely within the maritime ecosystem under the following conditions:
User-Controlled Sharing
When you choose to share your digital profile, CV, or verified credentials with a specific manning agency, ship manager, or training institute via the app or web portal.
Manning Agencies & Ship Managers
Enterprise subscribers who query the platform receive access to verified seafarer credentials and availability data for crew planning and rotation verification.
Maritime Regulators & Flag States
As required by law or official administrative mandates (e.g., real-time crew monitoring directives issued by government regulators or maritime authorities).
Service Providers
Trusted technical sub-processors (e.g., cloud hosting providers, SMS gateways, database security vendors) who operate under strict non-disclosure and data protection agreements.
Legal Obligations
If required by law, court order, or legal process to protect the safety, rights, or property of Sailorfy, its users, or the public.
4.Data Sovereignty & User Rights
You retain ultimate control over your digital maritime identity:
Access & Portability
You can request a copy of all personal data and certificate records held in your Sailorfy profile at any time.
Correction & Updating
You can update your profile, upload new qualifications, or request corrections to inaccurate records.
Consent Withdrawal & Deletion
You have the right to withdraw consent for data processing or request the deletion of your Sailorfy account. Note: Deleting your account will remove your digital identity from the matchmaker database, though historical audit logs required by law or regulatory compliance may be retained for statutory periods.
Location Controls
Location tracking is strictly opt-in. You can turn off GPS permissions on your mobile device at any time through your device settings.
5.Data Security & Storage
We employ industry-standard security measures to safeguard your credentials and personal records:
Encryption
All data in transit is encrypted using Secure Sockets Layer/Transport Layer Security (SSL/TLS protocols), and sensitive database fields (such as passport copies and government IDs) are encrypted at rest.
Access Control
Enterprise access is protected via role-based authentication and cryptographic handshakes to prevent unauthorized access.
Offline Resilience
Mobile application data stored locally on your device for offline use is encrypted using secure OS-level key vaults.
6.Cross-Border Data Transfers
7.Data Retention
8.Cookies & Tracking Technologies
9.Changes to This Privacy Policy
10.Contact Us & Data Protection Officer (DPO)
If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact our Data Protection Officer:
support@sailorfy.com